Knowledgebase
Sharing documents on Google Drive
Posted by Erin Bard on 16 October 2013 10:52 AM

The following guide will show you how to share a document on Google Drive with another person, even if they don't have a Google account. For instance, this method may be used by students to share a document with a faculty member.

First create a Google Drive document if you haven’t already. This can be done by signing into https://drive.google.com with your Houghton email and password. To create a new document simply select a document type under the create button in the upper left.

 

Create document in Google Docs

Once you have a document to share, select the checkbox next to it, and click the share button at the top of the screen (it is the button with an image of a person with a plus sign next to them).

 

Share document

 

This will bring up the following dialog box.  To share the document first click the “Change…” link under “Who has access”, bringing up the next prompt.

Sharing Menu

 

Select “Anyone with the link” and click save.

 

Sharing settings

 

This brings up the previous dialog box. Simply enter email addresses of those you would like to share your document with in the “Invite people” field and click “Share & Save”. Note if you would like others to be able to view your document, but not edit it, you should select “Can view” from the dropdown to the right of the email field.

The person you are sharing the document with will now receive an email with a link to your document, when they click the link they will be taken into Google Docs straight to your document and will be able to view and edit the document (if you gave them edit rights). They will not need to sign in.

 

Invite people

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