Knowledgebase: General
On Using Sharepoint
Posted by Jens Hieber on 08 April 2010 08:25 AM

On Using Sharepoint

How to add off campus users to Sharepoint
How to add Houghton users to Sharepoint
How to allow anonymous access to Sharepoint
How to create a Sharepoint survey
How to disable authentication on Sharepoint surveys

Adding an Off Campus user to Sharepoint

Situation

You are an Administrator of a SharePoint site and would like to give access to a user that does not have a Houghton Network Account.

Solution

Send an email to helpdesk@houghton.edu requesting that a web account be created for your off-campus user. Please include the end user's name, phone number, and valid email address. Please also specify what SharePoint they should have access to and what Site Group (access level) they should have.
You will receive an email from our Network Division when your request has been completed.

Adding Houghton Users to Sharepoint

Situation

You are an Administrator of a SharePoint site and would like to give access to another Houghton user.

Solution

  1. Open Internet Explorer and navigate to your SharePoint site.
  2. Click the Site Settings link.
  3. Click the Manage Users link.
  4. Click the Add Users button.
  5. Type in the user's Houghton email address -or-
  6. Click the Address Book button to select from Outlook's Houghton contact list.
  7. Select what Access Level Site Group the user should have.
  8. Click the Next button.
  9. SharePoint should automatically translate the user's Display Name, Username, and E-mail Address. Make any adjustments if necessary.Uncheck the option to 'Send the follow-up email...' as most users find this to be confusing when received.
  10. Click the Finish button.

Allowing Anonymous Access to your Sharepoint

Situation

You are an Administrator of a SharePoint site and would like to allow anonymous access read access to your site.

Causation

All SharePoints are require user-level accounts to access site content. Proceeding with this solution will give read access to all areas of your site. Users will not be prompted for a username or password to gain access to your site.

Solution

  1. Open Internet Explorer and navigate to your SharePoint site.
  2. Click the Site Settings link.
  3. Click the Go to Site Administration link.
  4. Click the Manage anonymous access link.
  5. Select Lists and Libraries.
  6. Click OK.

Creating a Sharepoint Survey

Situation

You are the Administrator of a SharePoint web space and would like to
add a survey web part to your site.

Solution

  1. Open Internet Explorer and navigate to your SharePoint site.
  2. Click the Create link.
  3. Scroll down and select the Survey option.Provide a Title and optional Description for your survey.
  4. Select whether or not a link for your survey should appear on the Quick Launch of your SharePoint home screen. Select whether or not to Show usernames in survey results.
  5. Select no if you plan for you survey to be anonymous.
  6. Select whether or not to Allow multiple responses.
  7. Click no if you plan for each visitor to take the survey only once.
  8. Click Next.You will now be taken to a question configuration page.
  9. Type in the wording of your question in the Question box and then select what Type of survey question this will be.
  10. Modify the desired Optional settings and click Next Question to add an additional question or Finish to complete the survey configuration. You will be placed in the General Settings screen after clicking Finish.
  11. You can continue modifying your survey from here or you can click the Home link to return to your main SharePoint screen.

Disabling Authentication on Sharepoint Surveys

Situation

Visitors are currently required to authenticate (enter a username and password) when submitting data to a SharePoint Survey. You are an Administrator of the SharePoint site and would like to disable authentication on this survey.

Solution

  1. Open Internet Explorer and navigate to your SharePoint site.
  2. Navigate to your survey.
  3. Click the Modify survey and questions link.
  4. Click the Change general settings link.
  5. Select No for Show user names in survey results.
  6. Select All for Read Responses.
  7. Select Only their own for Edit Responses.
  8. Click OK.
  9. Click the Change permissions for this survey link.
  10. Click the Change anonymous access link.
  11. Check the Add Items option.
  12. Click OK.
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